Step 5. Printed Volume
5.1 Approving Advance
Two complimentary books will be sent to the editors approximately within a
month of the date the editor approves the proof. At this point all
of the books have been printed and are ready for distribution to the
participants. Editors are given one last chance to do a final review of the
volume–checking only for drastic errors that absolutely cannot be
tolerated. No copies of the volume will be mailed until we have received
approval from the editors to release the volume.
Because the editor has already reviewed and approved the proof, any changes made at
this stage will be at the editor's expense and are very costly:
Errata page: approximate cost $400.00 per page (not recommended,
because errata pages tend to get lost);
Sticker: approximate cost $400.00 per page (not recommended, stickers are very unprofessional and are very rarely used);
Tip in (replacement page glued into book): minimum $1000.00 per
page, often more. This is the only way to correct a problem page or two
that preserves the quality of the book.
Reprint: the books can be destroyed and new copies printed
This option obviously costs thousands of dollars, depending on the size of
the book and number of copies ordered.
Once the advance copies are approved by the editors, we will release the
books to be shipped to all participants on the mailing list provided by the
editors. For more information on mailing lists and estimated shipping times, see
information in Step 1, Section
Invoices are typically emailed at the time the manuscript is
sent to the printer, but can be mailed or faxed at the editor's request.
will be due within thirty days of the volume shipment, although payment may be
made in advance, if desired (see Step 1, Section 1.3.2 for information on advanced invoicing).
5.3.1 Billing Amounts
Billing amounts are determined from the number of volumes ordered. Editors
may order as many volumes as desired at the conference price by notifying the
ASP before the book goes to print. The contract price will be honored
(including any discounts earned) provided the contract schedule has been
followed. If the invoice was
prepaid but the manuscript was long overdue, a supplemental invoice may be
issued to cover any cost increases.
For any questions on costs or billing, please contact firstname.lastname@example.org.
5.4 Payment Options
Payment must be made in U.S. Dollars or the
equivalent by using one of the following options:
If paying by check, it shall be sent
Astronomical Society of the
390 Aston Avenue
San Francisco CA 94112
Attn: Perry Tankeh
(415) 337-1100 Ext. 123
If paying by bank transfer an additional
$30.00 fee will be assessed to cover bank transfer fees. For wire transfer
information, please contact email@example.com.
5.4.3 Credit Card
If paying by credit card, the following
information should be sent by FAX to the ASP Administrative Offices at (415)
1. Credit card number and type (VISA, Mastercard,
2. The name as it appears on the credit card;
date of expiration;
4. The billing address; and
Three-digit security code on the back of the credit card
For security, call Perry Tankeh at (415)
337-1100, ext. 123, before sending the