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| Paper: |
The Struggles to find a good Electronic Document Management System (EDMS) for the DKIST Project |
| Volume: |
535, Astronomical Data Analysis Software and Systems XXXI |
| Page: |
29 |
| Authors: |
Alexov, A.; Guzman, S. |
| Abstract: |
The Daniel K. Inouye Solar Telescope (DKIST) has been under construction since 2010 and will start operations in late 2021. Since the project's inception, all the telescope and instrument engineering drawings (in Computer Aided Design (CAD)) and project documentation have been stored and managed using The Vault, a SolidWorks Enterprise Product Data Management software package for the DKIST Electronic Document Management System (EDMS). The DKIST Vault has adopted a complex workflow for documentation version and revision control and has the ability to properly display interlinked CAD drawings. A drawback of The Vault is that it is cumbersome to access, and it is not a modern and easy-to-use software product. Tasked with finding a better, reasonably priced, and more modern software solution for EDMS for DKIST Operations, we looked at over 20 different EDMS options for the future of DKIST documentation. We present our two-year journey in search of a good EDMS option that suits our needs, the many software products we tested, their pros and cons, and explain our final finding in recommending using Box for the best EDMS solution. At the start of our investigation, we learned that most of the major astronomy projects struggled with this same issue of not having a good EDMS; we hope other astronomy projects could benefit from our recommendation and lessons learned. |
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