Authors' Information
1. Introduction
2. Copyright
Issues
2.1 Receive Permission to Use
Images
2.2 Copyright
Declaration
2.3 Copyright
Form
3. Authors'
Instructions, Template and Macros
4. Submitting Your Paper
1. Introduction
We are pleased you are contributing to a volume which will be published in the
ASP Conference Series (ASPCS). We have provided this web page to give you quick access
to the essential ASP templates, macros and instructions you will need when
preparing your paper for publishing. Please also refer to any other specific
instructions which may be provided by the editors of your volume.
Most importantly, when preparing your manuscript, it is very important that
you completely follow the Instructions for Authors and Editors
and that you do not
change any of the macros or templates; changes will be ignored or removed
prior to final compilation of the volume. Following the guidelines in the
Instrutions for Authors and Editors will make the editor's job much
easier when she compiles the entire volume and will provide a much higher
quality publication, especially if you pay particular attention to the
information on
image requirements for resolution and quality of the images. It has been our
experience that most problems encountered when submitting the volume to the
printer could have been best resolved by the authors in the original source
files. Please take care to provide 1) tamper-free .tex files which
have not been "rigged" with special packages, custom commands, or spacing,
and 2) the very best images possible. The ASPCS staff will use standard
versions of the style file and
will remove any custom commands before compiling the final volume.
If you have specific questions about your paper, volume, deadlines, or use of
the macros and instructions, please contact your editor. You may send feedback
about the macros and instructions by e-mail to publicationmanager@aspbooks.org.
2. Copyright
Issues
2.1 Receive Permission to
Use Images. It is very important that authors
receive permission—from both the publishing company and the original author—to
use any image which has been published previously, which belongs to someone
else or which has been used elsewhere. For your convenience, we have provided
a Permission to Use form which you may
fill in and send to the owner or copyright holder. Once permission has been
received, an acknowledgement of the source should be included at the end of
the figure caption. Possible formats for various circumstances are suggested
below:
- Image/drawing/photo courtesy of [individual or organization who
created the image]
- Referenced in this volume, [author name] p. [xxx]
- By the kind permission of [publisher, volume number, author and page
number]
- Copyright held by [name and place]
2.2 Copyright
Declaration. Many questions regarding copyrights
are answered in Chapter 4 of The Chicago Manual of Style. Section
4.13 specifically states:
The author of a work possesses, at the beginning, a bundle of rights that
collectively make up copyright. When a work is to be published, the author
normally transfers some or all of these rights to the publisher, by formal
agreement. Two of these rights are basic from the publisher's point of view:
the right to make copies of the work (traditionally by printing, and now
often by digital reproduction) and the right to distribute such copies to
the public—in sum, to publish the work. In the case of online publishing,
reproduction and distribution blend into the act of transmitting the work on
demand to the reader's computer.
The copyright position of the ASP is that abstracts may be placed
on the Internet, but entire volumes may not be posted on the Internet for a
period of one year, at which point they will become public domain via the NASA ADS website. Authors
may post their individual papers on their own web sites or institutional e-print repositories individually, if they
desire. The ASPCS also allows authors to post their individual papers on the arXiv.org e-print server.
The author's work is his or her own and will remain so. Individual
authors' papers may be reproduced elsewhere, however permission must be
obtained from the ASP if published verbatim.
Before publishing your paper, the ASP must have a Copyright Form for each paper. Please submit
this form to your editor, including the volume title or name of the
conference. He will then submit all forms to the ASP prior to the
publication of the volume. The form includes instructions which pertain to
authors from governmental agencies.
2.3 Copyright
Form
Choose your preferred format to download the Copyright Form from the
list of files below.
3. Authors'
Instructions, Template and Macros
Please carefully read and follow the Instructions for Authors and
Editors when
preparing your paper for publication. You will need to download the
package of templates and LaTeX style files to
prepare your article.
4.
Submitting Your Paper
Send all files necessary to compile your paper to the editor. Also send the
editor the signed copyright form and any illustration permission forms, if not
already submitted. If any of your contact information has changed (address,
email address, phone number, etc.), send that update to the editor also to
ensure prompt e-book access and delivery of printed volume when
available.
